The repayment of the rental deposit is a frequent point of contention between landlords and tenants. A lot of conflict can be avoided with clear rules, correct billing and good communication. Landlords who act with legal certainty and transparency protect themselves from unnecessary expense and legal risks.
Deadlines for repayment
After moving out, landlords generally have up to six months to settle the deposit - especially if ancillary costs or damages still need to be checked. Immediate repayment is not obligatory, but proper settlement within the deadline is.
What costs may be withheld?
Only damage that has actually occurred and can be proven may be deducted from the deposit - documented by photos or tradesmen's invoices, for example. This also includes outstanding rent payments or additional charges. Minor repairs, normal wear and tear or flat-rate deductions are not permitted.
Partial repayment possible
If part of the deposit is clearly not needed - for example, because there is no damage but the service charge bill is still outstanding - a partial repayment can be made. This shows fairness and reduces the potential for conflict. Important: The remaining deposit must follow immediately after submission of the statement.
Documentation as a safeguard
A handover protocol with photos, meter readings and signatures from both parties is the best basis. The handover of the keys and any agreed repairs should also be recorded in writing.
Conclusion
A fair, well-documented deposit statement protects landlords from legal disputes. Acting professionally and transparently strengthens trust - and ensures a clean conclusion to the tenancy.
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